What is Project Resource Planning?

Table of Contents

What is a Project Resource?

Why Project Resources are Required?

What is Project Resource Planning?

What is the Process of Project Resource Planning?

How to Create Project Resource Planning with MS Excel?

How to create project resource planning with MS Project?

How to Create Project Resource Planning with Primavera P6?

What is a Project Resource?

The personnel, capital, and/or material products required for a project's successful execution and completion are referred to as project resources. In simple words, project resources are mainly project teams and project items that you rely on to get things done.

Why Project Resources are Required?

A resource is an essential asset whose primary purpose is to assist in the completion of a task or project. A person, a team, a tool, cash, and time are all examples of resources. To be accomplished, most projects necessitate a wide range of resources.

Before a project begins, resources should be reviewed and allocated. Project management necessitates the use of resources to complete project tasks. People, equipment, facilities, funds, or anything else that can be defined (typically other than labour) that is necessary to complete a project activity are examples of these.

Resources are vital to achieving your goal, whether it is completing a task or a project or assisting you in analysing what is required. Finances, people, physical space, equipment, technology, and time are all resources.

The component of the project management process that plans, organises, manages, and measures people's work is called resource management. Its goal is to make the most efficient utilisation of the company's resources by planning, allocating, and scheduling them. This is done in order to get the most out of each resource.

What is Project Resource Planning?

The process of distributing tasks to team members based on their capacity, skill sets, and best fit for the work is known as resource planning. It improves efficiency by assisting teams in managing usage rates, capacity tracking, and progress monitoring in order to maintain projects on budget and on schedule.

Resource management assesses an employee's workload and assists project managers in making smart decisions about who and when to include on new projects. This helps to avoid task overload, which can boost employee happiness and morale.

The approach for the planned and prudent use of resources is referred to as resource planning. All kinds of life require resource planning in order to exist indefinitely.

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What is the Process of Project Resource Planning?

The most efficient technique of planning, organising, scheduling, and managing a project's resources are people, tools, equipment, technology, and facilities. Maximizing and guaranteeing that the project's elements are used to their full potential.

The surveying, mapping, qualitative and quantitative estimation, and measuring of the resources are all part of the resource planning process. Developing a planning framework that is equipped with the necessary technology, expertise, and institutional infrastructure to carry out resource development plans.

The process of distributing tasks to team members based on their capacity, skill sets, and best fit for the work is known as resource planning. It improves efficiency by assisting teams in managing usage rates, capacity tracking, and progress monitoring in order to maintain projects on budget and on schedule.

How to Create Project Resource Planning with MS Excel?

The most important aspect of project management is the excel project plan. A good project plan includes a scope specification and a feasibility investigation. Only when an effective plan has been drawn out can implementation begin.

Numerous project management software can be utilised for efficient project planning. The project plan in MS Excel is one of the simplest and most prevalent tools. Microsoft Excel is a spreadsheet programme that is widely used around the globe. It's utilised in schools, universities, homes, and companies by individuals of all ages.

Excel is used by the majority of businesses to generate progress reports and manage corporate data. A project plan, according to the Project Management Book of Knowledge (PMBOK), is a convenient document that is accepted by all stakeholders involved and provides advice on how a project is conducted and controlled.

How to Create Project Resource Planning with MS Project?

MS Project is a tool to manage the project.

You can utilise other resource attributes such as maximum number, standard rate, and overtime rate after you've added a resource name. The resource name in this good example is Ansar. Because there is only one Ansar in this project, the Max column is set to 100%.

The Std. Rate is the next column. Ansar does not collect any fees for this type of activity, hence the rate is $0.00/hour. The Maximum Units parameter specifies the task's maximum capacity as determined by resource processing. 100% denotes that all of the resource's working time is available for allocated tasks.

On weekdays, resources are available throughout the day. A resource is over-allocated if it is assigned to a task that needs more than its working time. It will be highlighted in red in MS Project.

When using any resource in Microsoft Project, it's a good idea to give it an initial value so you can remember what it's for. The initials of 'Ansar' are also Ansar in this case. You can put in as many resources as you want after you've finalised the resource properties.

There are many more straightforward approaches to resource management. What appears to be difficult in MS Project can be accomplished in Gantt PRO. Maker of Gantt charts.

How to Create Project Resource Planning with Primavera P6?

In project management, resource management is a crucial task. In order to comprehend the true performance of their projects, project managers typically require resource consumption statistics for the actual works.

In order to make a choice about their project's productivity, they compare the intended, earned, and definite quantities. Primavera P6 is one of the world-known tools and software available on the market for this purpose.

You can allocate material, labour, equipment and expenses to your schedule using the Primavera P6 resource assignments function.

The reports in Primavera P6 can track resource allocation and any over-allocation of labour resources. This article explains resource categories and shows how to fill costs and resources in Primavera P6. The manpower and equipment utilised to complete project operations are referred to as resources.

Resources are limited in time and are frequently utilised in between tasks. Creating a resource pool can help clarify the organization's resource structure and promote resource allocation to the appropriate tasks.

I hope the above blog provides you with an in-depth knowledge of Project Resource Planning.

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Founder at gcelab.com, Pooja is an Entrepreneur unlocking human potential. Working in the Principles of Lean Start-up, Pooja believes in Transparency and User Happiness the most. Pooja’s background in teaching gives her a sophisticated grasp on even the most tedious aspect of course building. She is passionate about people who believe that good is not enough.